L. BODNER REAL ESTATE INC.
Policy on the Collection, Use and Disclosure
Of Personal Information
“Privacy Policy”
1. OBJECTIVE & SCOPE OF POLICY
L. Bodner Real Estate Inc. is committed to respecting your privacy and has prepared this Policy to inform you of our policy and practices concerning the collection, use and disclosure of Personal Information.
This Policy governs Personal Information collected from and about
(i) individuals who are or may become clients of L. Bodner Real Estate Inc. and
(ii) individuals or organizations with whom L. Bodner Real Estate Inc. works with.
Using contractual or other arrangements, L. Bodner Real Estate Inc. shall ensure that agents, contractors or third party service providers, who may receive Personal Information in the course of providing services to L. Bodner Real Estate Inc. as part of our delivery of real estate services, protect that Personal Information in a manor consistent with the principles articulated in this Policy.
This Policy does not cover aggregated data from which the identity of an individual cannot be determined. L. Bodner Real Estate Inc. retains the right to use aggregated data in any way that it determines appropriate.
In the event of questions about (i) access to your Personal Information; (ii) L. Bodner Real Estate Inc. collection, use, management or disclosure of Personal Information; or (iii) this Policy; Please contact:
David L. Bodner
Broker
Privacy Officer
11 Weybridge Court
Toronto, Ontario
M9B 2Y8
office@bodnerrealestate.ca
Office: 416 239 8151
Fax: 416 239 3129
2. THE COLLECTION, USE & DISCLOSURE OF PERSONAL INFORMATION
For the purpose of this policy:
“Client” means an individual who has purchased L. Bodner Real Estate Inc. real estate or services to buy or purchase real estate;
“Personal Information” any information, recorded in any form, about an identified individual, or an individual whose identity may be inferred or determined from such information.
Your provision of Person Information to L. Bodner Real Estate Inc. means that you agree and consent that we may collect, use and disclose your Personal Information in accordance with this Privacy Policy. If you do not agree with these terms, you are requested not to provide any Personal Information to L. Bodner Real Estate Inc. or a Broker or Sales Representative working with L. Bodner Real Estate Inc. Unfortunately, certain services can only be offered if you provide Personal Information and consequently, if you choose not to provide us with any required Personal Information, L. Bodner Real Estate Inc. may not be able to offer you those services.
This office only collects personal information necessary to effectively market and sell the property of sellers; to locate, assess and qualify properties for buyers and to otherwise provide professional and competent real estate services to clients.
L. Bodner Real Estate Inc., Brokers and sales representatives may use personal information for commission management purposes (eg. Commission financing, commission dispute resolution).
L. Bodner Real Estate Inc. use of Personal Information is limited to these purposes. L. Bodner Real Estate Inc. does not sell, trade, barter or exchange for consideration any Personal Information it has obtained. Unless permitted by law, no personal information is collected about an individual without first obtaining consent of the individual to the collection, use and dissemination of that information.
Personal information will be collected, to the extent possible, directly from the individual concerned.
L. Bodner Real Estate Inc. does not knowingly collect Personal Information from anyone under the age of 18, especially children under the age of 13, and does not use such information if L. Bodner Real Estate Inc. discovers that it has been provided by a minor.
Personal Information may also be transferred to another company in the event of a change of ownership of all or part of L. Bodner Real Estate Inc.
L. Bodner Real Estate Inc. may disclose Personal Information of Clients to organizations that perform services on its behalf. This will only be done if such organizations agree to use such information solely for the purposes of providing services to L. Bodner Real Estate Inc. and, with respect to that information, to act in a manner consistent with this Policy.
Please note that there are circumstances where the use and/or disclosure of Personal information may be justified or permitted or where L. Bodner Real Estate Inc. is obliged to disclose information without consent. Such circumstances may include:
- Where required by law or by order or requirement of a court, administrative agency or other governmental tribunal;
- Where L. Bodner Real Estate Inc. believes, upon reasonable grounds, that it is necessary to protect the rights, privacy, safety or property of an identifiable person or group;
- Where it is necessary to establish or collect monies owing to L. Bodner Real Estate Inc.
- Where it is necessary to permit L. Bodner Real Estate Inc. to pursue available remedies or limit any damages that L. Bodner Real Estate Inc. may sustain
- Where the information is public.
Where obligated or permitted to disclose information without consent, L. Bodner Real Estate Inc. will not disclose more information than required.
3. ACCURACY
L. Bodner Real Estate Inc. endeavors to ensure that any Personal Information provided by clients and in its possession is as accurate , current and complete as necessary for the purposes for which L. Bodner Real Estate Inc. uses that data. Information contained in files that have been closed is not actively updated or maintained.
4. RETENTION
L. Bodner Real Estate Inc. retains Personal Information as long as it remains necessary or relevant for the Purposes identified or as required by law. Personal information no longer needed for its identified purposes or for legal requirements shall be destroyed.
5. SECURITY
L. Bodner Real Estate Inc. endeavors to maintain adequate physical, procedural and technical security with respect to its offices and information storage facilities so as to prevent any loss, misuse, unauthorized access, disclosure, or modification of Personal Information.
L. Bodner Real Estate Inc. permits access to and review of Personal Information held by L. Bodner Real Estate Inc. to those Employees and Contractors that the management of L. Bodner Real Estate Inc. has determined need to know that information in order that L. Bodner Real Estate Inc. may provide services to Clients.
6. ACCESS TO PERSONAL INFORMATION
L. Bodner Real Estate Inc. permits access to and review of Personal Information held by L. Bodner Real Estate Inc. about an individual by the individual concerned.
If an individual believes any personal information about that individual is not correct, that person may request an amendment of that information by sending a request to the person indicated in section 1 of this Policy. L. Bodner Real Estate Inc. reserves the right to not change any Personal Information. But will append any alternative text the individual concerned believes appropriate. Where not required to be retained by the Firm, an individual may also request that L. Bodner Real Estate Inc. delete an individuals Personal Information from L. Bodner Real Estate Inc. system and records. However, due to constraints of computer technology and the fact that L. Bodner Real Estate Inc. backs up its systems, Personal Information may continue to reside in
L. Bodner Real Estate Inc. system after deletion. Individuals, therefore, should not expect that their Personal Information would be completely removed from L. Bodner Real Estate Inc. systems in response to an accepted request for deletion.
L. Bodner Real Estate Inc. reserves the right to decline access to Personal Information where the information requested:
a) Would disclose the information of another individual or of a deceased individual;
b) Would disclose business confidential information that may harm L. Bodner Real Estate Inc. or the competitive position of a third party;
c) Is subject to solicitor-client or litigation privilege;
d) Could reasonably result in: (i) serious harm to the treatment or recovery of the individual concerned; (ii) serious emotional harm to the individual or another individual; or (iii) serious bodily harm to another individual;
e) May harm, or interfere with, law enforcement activities and other investigative or regulatory functions of a body authorized by statute to perform such functions;
f) Is not readily retrievable and the burden or cost of providing would be disproportionate to the nature or value of the information; or
g) Does not exist, is held, or cannot be found by L. Bodner Real Estate Inc.
Where information will or cannot be disclosed, the individual making the request will be provided with the reasons for non-disclosure.
Where information will be disclosed, L. Bodner Real Estate Inc. will endeavor to provide the information in question within reasonable time and no later than 30 days following request.
L. Bodner Real Estate Inc. will not respond to repetitious or vexatious requests for access. In determining whether a request is repetitious or vexatious, it will consider such factors as the frequency with which information is amended, the purpose for which information is used, and the nature of the information.
To guard against fraudulent requests for access, L. Bodner Real Estate Inc. will require sufficient information to allow it to confirm the identity of the person making the request before granting access or making corrections.
7. AMENDMENT OF PRACTICES AND THIS POLICY
This statement is in effect as of January 1st, 2004. L. Bodner Real Estate Inc. will from time to time review and revise its privacy practices and this Policy. In the event of any amendment, an appropriate notice will be communicated to Clients and others in an appropriate manner.
